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    Join Date
    Jun 2009
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    Default Mileage Reimbursement and Standard Deduction

    My question involves employment and labor law for the state of: Georgia/Tennessee

    I live in the state of Georgia and am employed in Tennessee. My employer reimburses me for mileage driven while driving from my office to locations and/or clients. This reimbursement is given as an adjustment to net pay on my bi-weekly (twice a month) paycheck after federal taxes are withheld. This amount does contribute to my Net Pay, which is the amount of the paycheck.

    I know this reimbursement can be deducted on Schedule A if the individual itemizes deductions. I am young and do not have enough deductions to itemize so I have taken the standard deduction since I started filing personal income tax returns. I am aware that I cannot deduct these expenses with the standard deduction. Therefore, with the standard deduction, am I being taxed twice for this money?

    Many of my professional friends receive their reimbursed business expenses on a separate check on a weekly or bi-monthly basis. From my research, I can see that this is a standard in many companies. Are these checks also counted on an employee's W-2? If not, could I ask my company to reimburse my expenses on a separate check also and not report them on a 1040? Our accountant is out this week and I wanted to get my facts straight before I asked about it.

    Also, my wife's company currently has her as a 1099 employee. They are also reimbursing her expenses on her weekly paycheck. It's the same situation as me. She is being taxed twice on this money and shouldn't be. Would her answer be the same as mine?

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