How to Keep Copies of Important Emails

[StepMomster]

My question relates to legal practice in the state of:

Not quite sure where to post this, so I apologize if this should be somewhere else!

There's a lot of important emails which I need to keep that I've exchanged with companies, government agencies, financial institutions etc. But I don't want them kept in my actual email. What I want is to keep copies of the emails, and delete them from my actual email. But I don't want to keep physical paper copies either. That said, I'm not exactly sure how to phrase my question so it makes sense, so please forgive me!

How do I keep copies of such emails in the event they are needed for legal purposes?

[Lexi44]

Back in 2008 you posted:

As soon as I can find out how to remove this I will as I don't want my good name associated with this site, so no replies are necessary, I've had more than enough.

Anyways, try this. https://lmgtfy.com/?q=how+can+I+save+important+emails

[PayrolGuy]

My question relates to legal practice in the state of:

Not quite sure where to post this, so I apologize if this should be somewhere else!

There's a lot of important emails which I need to keep that I've exchanged with companies, government agencies, financial institutions etc. But I don't want them kept in my actual email. What I want is to keep copies of the emails, and delete them from my actual email. But I don't want to keep physical paper copies either. That said, I'm not exactly sure how to phrase my question so it makes sense, so please forgive me!

How do I keep copies of such emails in the event they are needed for legal purposes?

There are many ways to do that. Print the email as a PDF file and save the file either on your computer or on a remote server.

[StepMomster]

Back in 2008 you posted:

As soon as I can find out how to remove this I will as I don't want my good name associated with this site, so no replies are necessary, I've had more than enough.

And you found it necessary to include this in your response, why?

I couldn't recall why I hadn't used this website in so many years. So thank you, I appreciate the reminder!

[adjusterjack]

If you have a PC with Windows 7 through 10, use Snipping Tool to capture the image of the email and then save it to the appropriate file. I do that all the time. Very convenient.

https://support.microsoft.com/en-us/...re-screenshots

[StepMomster]

There are many ways to do that. Print the email as a PDF file and save the file either on your computer or on a remote server.

Okay, that's what I've done with a lot of them already. Just was too leery to delete any since I didn't know if having them as pdf files would be adequate.

If you have a PC with Windows 7 through 10, use Snipping Tool to capture the image of the email and then save it to the appropriate file. I do that all the time. Very convenient.

https://support.microsoft.com/en-us/...re-screenshots

I don't, I have a MacBook. But I can take screenshots on it and I also have a browser extension to take screenshots of pages that require scrolling.

[pg1067]

While your post tangentially mentions some hypothetical "legal purposes," your post does not otherwise raise any legal issue and might be better suited to a forum about IT issues.

That said, one rather obvious solution would be to save the emails on a hard drive or flash drive. If nothing else, you can print them as PDFs and save them.

If you have a PC with Windows 7 through 10, use Snipping Tool to capture the image of the email and then save it to the appropriate file. I do that all the time. Very convenient.

https://support.microsoft.com/en-us/...re-screenshots

That's great for short emails that don't have attachments but is otherwise absurdly cumbersome.

Okay, that's what I've done with a lot of them already. Just was too leery to delete any since I didn't know if having them as pdf files would be adequate.

Adequate for what purpose?

[Taxing Matters]

My question relates to legal practice in the state of:

Not quite sure where to post this, so I apologize if this should be somewhere else!

There's a lot of important emails which I need to keep that I've exchanged with companies, government agencies, financial institutions etc. But I don't want them kept in my actual email. What I want is to keep copies of the emails, and delete them from my actual email. But I don't want to keep physical paper copies either. That said, I'm not exactly sure how to phrase my question so it makes sense, so please forgive me!

How do I keep copies of such emails in the event they are needed for legal purposes?

Lots of ways to do it. Some e-mail programs like the one I use allow you to archive e-mail that you want to keep so it's not in your active in boxes, but still accessible if you need them. In any event this is not so much a legal question as a technical/computer one, and there are better forums out there to address those sorts of issues.

[BooRennie]

If you're going to save them as PDFs or screenshot them, you will want to make sure the headers are visible/saved as well.

[adjusterjack]

I don't, I have a MacBook. But I can take screenshots on it and I also have a browser extension to take screenshots of pages that require scrolling.

Then you are good to go. Just make sure you back up the data to a backup hard drive that is separate from your computer. A little redundancy goes a long way.