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  1. #1
    Join Date
    Jun 2006
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    Massachusetts
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    24,521

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    If you only have a couple of offenders, I do NOT recommend creating a whole new policy to deal with it. Make it clear that (1) paychecks are due on x date and (2) failure to comply will result in disciplinary action. Then discipline offenders, right up to termination. I promise you that firing someone who didn't turn in their time sheet, or turned in an incomplete one, will get just as much if not more attention than docking their PTO.

    It's legal, but as you have further defined the problem it is a poor way of managing.

  2. #2
    Join Date
    Dec 2009
    Location
    Lake Chapala
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    3,043

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    I agree with cbg. If you only have a few offenders, implementing such a policy will make the non-offenders think they're being punished for something they didn't do. Not good for morale.

  3. #3
    Join Date
    Jul 2007
    Location
    Florida
    Posts
    2,344

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    My policy is that timesheets are due by Monday morning for processing in that period's payroll. If your timesheet is not in on time then it will be processed with the following pay period's payroll. That usually handles it.

  4. #4
    Join Date
    Jun 2006
    Location
    Massachusetts
    Posts
    24,521

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    While I agree that would be effective, in a great many states that would be a violation of state wage and hour laws.

  5. #5
    Join Date
    Aug 2013
    Posts
    284

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    In the 1980s I worked for a manufacturing company with a 1,000+ hourly employees, some of whom would not get their timesheets submitted correct, timely or sometimes at all. Among other things it was messing up billings to customers. I was payroll, and the company president assumed that yelling at me somehow fixed the problem. I got called to the carpet and was able to produce not only my memos to the manufacturing supervisors but some written responses, some with reasons why the problem had no solution but mostly of the "go f*** yourself" variety. The president called in the HR manager, who was aware of the problem but not his problem (yet). HR was told to pick some manufacturing supervisor (at random if necessary) and FIRE THEM for not doing their job. And pass the word that we were going to fire one supervisor a week until the problem was fixed. All of them if necessary. A supervisor was indeed fired, and by next week the problem was indeed fixed.

    I am fine with taking actions against employees but until/unless the supervisors do their job, nothing happens.

  6. #6
    Join Date
    Jul 2007
    Location
    Florida
    Posts
    2,344

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    Florida does not require an employer to pay an employer more often than monthly. My pay periods are bi-weekly. However, I don't think a business has to disrupt its normal payroll business process to accommodate an employee who won't follow the rules. Waiting two more weeks is usually preferable to termination for most employees. Employers in states that require pay checks to be issued within a maximum amount of time after the work is performed would still allow for some delay, even if not for a full pay period. An employee simply can't turn in a time sheet the day before payday and expect special disruptive processing to get their pay check when everyone who complied with the company's rules get their checks.

  7. #7
    Join Date
    Jun 2006
    Location
    Massachusetts
    Posts
    24,521

    Default Re: Can an Employee Be Forced to Use Paid Time Off when He Doesn't Turn in a Timeshee

    You would be amazed at what employees can expect. I had one guy call to complain that we hadn't taken any benefit deductions out of the paycheck he'd received that day. I asked him when he had made his benefit elections - he'd made them that morning. Yes, the same day the paycheck hit his direct deposit account. Doggie and Court Clerk may remember my griping about it at the time - it was only about two weeks ago.

    While I do not disagree that you can legally make the employee wait till the next pay cycle in Florida (Florida hardly requires PAY, let alone mandates timing issues), in those states where that could not be done legally (which is most of them) I submit that it would be more disruptive for Payroll to have to cut off-cycle checks for employees who can't be bothered to turn in properly completed time sheets. In my state you only have six days (seven in some limited circumstances) after the end of the pay period to release the paycheck.

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