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My question involves collection proceedings in the State of: California

On about 10/15/2013 I received a notice of 2 open invoices from 07/02/2012 & 07/10/2012. I checked my records which showed those invoices were paid on 07/26/2012. My accounting software shows this check was reconciled in the August 2012 Bank Statement. I then retrieved an image of the check from the bank online and found that the check was obviously altered and cashed at a bank branch by another individual.

My question is do I still have to pay these invoices? Which for me would be paying twice. Our terms are net 30, and had the vendor notified us a year ago in August that the invoice was open, we would have discovered the fraud back then. And been able to recover the loss from the bank. I think at this point, the bank might just laugh at us. Do I have any recourse with the bank?

Who is responsible for this money? The bank? Our company? The vendor? I really hate to pay twice, especially since it's so old.

And we do not get our cancelled checks. The bank stores digital images for us, otherwise we would have found the bad check a year ago as well. Please help!!!
Send your vendor the copies of the cancelled checks proving your payment. Wait and see how they respond. Its very possible that they are doing this specifically to get you to provide them those copies without letting on that they think an employee was stealing from them. Don't automatically assume that they will expect you to pay the invoices again.

Unless, of course you have reason to believe that it was YOUR employee who committed the fraud.