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  1. #1
    Join Date
    Jan 2009
    Posts
    14

    Default Do Board Members Have to Give Out Their Personal Contact Information

    My question involves a condominium located in the State of: California

    I am an absentee owner in a condo community in California and I sometimes have comments to send to the board. All communication from the Board (newsletters, surveys, emergency requests, etc) is sent out by the community manager and residents are to respond to the manager and then he disperses the information to the Board. I did an internet search and found the email address of one of the Board members and recently emailed him about an HOA issue. I asked him to share my email and suggestions with other board members and asked him why Board members don't give out their email addresses and why all communication to the Board has to go to the on site manager's email? He replied that Board members don't want to give out their email addresses because of bad experiences in the past.

    Is there any requirement that Board members give their email address or telephone numbers? In essence, there's no way to know for certain if an email gets distributed to the Board if it first has to go through the manager. He could "screen" emails.

    Secondly, in this HOA during the public comment section of the board meetings there is a rule which states

    "Owners comments – Please stand and state your name and unit number and your subject
    matter. The Board will not allow any prepared statements to be read unless they have been pre –
    approved first, by the Board of Directors."

    Is this permitted under the law? I watch city council meetings and almost everyone takes a sheet of paper and reads from it during public comment time. It seems a little burdensome to have to memorize what you want to say or be extemporaneous about it.

  2. #2
    Join Date
    Sep 2005
    Location
    Behind a Desk
    Posts
    98,846

    Default Re: Do Board Members Have to Give Out Their Personal Contact Information

    No, the board members do not have to give you their personal email addresses.

    If the bylaws and rules of order for board meetings require pre-approval of prepared statements, then that's what they require. I expect this is a matter of efficiency - the board doesn't need to spend ten, fifteen twenty minutes listening to somebody read a statement they could have read, themselves, in advance of the meeting. And when multiple tenants have statements, the time adds up quickly.

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