My question involves business law in the state of: Texas
I have managed rental properties for almost 20 years. In doing so, I have set up in my property management software numerous recurring payments for HOA fees and mortgage payments. The software will generate the checks which I print and mail monthly, quarterly, bi-annually and annually per the various payment schedules.
I have NEVER sent payment coupons with these payments, ever. The account information prints automatically on the front of each check in the meo line. It would be cumberson and time consuming to try to match up payment coupon, and for many of the payments, there are no coupons, just an invoice. I have, in almost 20 years, never had any trouble with any of the payments being received and posted correctly.
Now a new HOA has been misposting my payments (which are sent to some sort of processing center in Phoenix) and most recently sent me a letter saying that my check could not be posted and is being returned.
Question: Can an HOA mandate the manner in which a payment is sent and mandate that the payment be accompanied by a payment coupon? I suppose I could start remembering to send the coupon for this one account, but I still want to know my rights as a payor.